Writing for Administrative Assistants

a Write to the Top® workshop

» Click here for a printable PDF


What outcomes can you expect?

In this introduction to business writing, you will learn a three-step process for creating short, reader-centered documents. By applying this process, you will write documents that

  • clarify actions requested, next steps, deadlines, and other commitments
  • learn strategies for shortening the editing chain when writing for someone else's signature
  • meet readability standards because you have formatted and edited your writing using a quick checklist.

The focus: creating business documents that drive action

Write attention-getting documents

  • Consider your audience in every document
  • Learn to write for someone else's signature
  • Design for visual impact, using correct business formats

Influence your reader

  • Adopt the "you" attitude and positive approach
  • Choose the right words, content, and tone
  • Clearly understand the relationship between writer and reader

Streamline your message

  • Write clearly and concisely
  • Share a common written language cross-functionally
  • Avoid gobbledygook

Write for results

  • Edit for impact using checklists and quality tools
  • Write straightforward action steps and requests
  • Proofread accurately for correct grammar and punctuation

Who should attend?

  • administrative assistants
  • support staff
  • customer service representatives
  • entry-level professionals
  • intermediate ESL people
  • information systems professionals developing into managers
  • seasoned professionals looking to update and refresh grammar and punctuation skills

What books and materials do you receive?

  1. The Instant-Answer Guide to Business Writing (iUniverse) by Deborah Dumaine, founder of Better Communications®
  2. Better Communications' workbook, with additional exercises tailored to your needs
  3. A self-paced, Programmed Learning Module (optional, but highly recommended)